How Much Does Gym Management Software Cost? 2026 Pricing Guide

Gym management software pricing varies dramatically, from under $100 to over $500 per month depending on your gym's size and feature needs. This guide breaks down what 10 major platforms actually charge—including base subscription fees, processing markups, and hidden costs—so you can make an informed decision for your gym.

What Drives Gym Software Pricing

Most platforms use one of three pricing models:

Tiered by member count — You pay based on active members (e.g., $99 for up to 50 members, $189 for up to 100). This is the most common model among legacy platforms like Mindbody and Zen Planner.

Flat monthly fee — One price regardless of size, often with feature tiers. PushPress and TeamUp use this approach.

Percentage of payment volume — You pay a percentage of your monthly revenue rather than a flat fee. Gymsense uses this model at 1% of payment volume with no monthly minimums.

Beyond the base subscription, some vendors add platform processing markups—an extra fee charged on top of standard card processing costs. These markups can add 0.5–1% to every transaction, which compounds significantly at scale.

Platform-by-Platform Pricing Breakdown

Tiered by Member Count

These platforms charge based on your number of active members. Costs rise as your gym grows.

Mindbody — The incumbent in boutique fitness. Base subscription runs $149–$699+ per month depending on features and locations.¹ They add a platform markup of roughly 0.7–1% on top of standard card processing rates (charging ~3.60% + $0.30 for online/Keyed-in cards vs. the standard 2.9% + $0.30).² Annual contracts typical with early cancellation fees. Best for multi-location studios with complex scheduling needs.

Zen Planner — Popular with CrossFit boxes and martial arts schools. $99–$348+ per month tiered by members: Studio (small) at $99, Essentials at $198, Ultimate at $348.³ Adds processing markups on card transactions. Website design costs $500–$2,000 one-time; branded mobile app pricing varies by tier.

Gymdesk — Transparent tiered pricing at $75–$200/month: Micro Gym (up to 50 members) $75, Small (51–100) $100, Medium (101–200) $150, Large (201–400) $200.⁴ No platform markup—integrates with Stripe at standard rates. Additional locations $50/month each; branded mobile app $100/month. Good for budget-conscious gyms wanting all features included at every tier.

WellnessLiving — $69–$349+/month with frequent promotional discounts.⁵ Starter at $69, Business at $199 (often discounted to $39 for first 2 months), BusinessPro at $349 (often discounted to $69). Processing rates of 2.5–3% are competitive. White-label app ~$209/month; SMS marketing $19+/month. Suits studios wanting built-in marketing tools.

Pike13 — Now part of Jonas Software, focuses on appointment-based businesses. $100–$200+/month: Basic ~$100, Pro ~$200.⁶ Adds platform fees on top of standard processing. Best for personal training studios and appointment-based fitness businesses.

Flat Monthly Fee

These platforms charge one price regardless of member count.

PushPress — Hybrid model with a free tier for very small gyms, or $139–$229/month for Pro plans.⁷ No platform markup—uses Stripe at standard 2.9% + $0.30 rates.⁸ Offers "Flex Fees" (optional member surcharges up to 10%) to offset processing costs. No contracts. Popular with CrossFit affiliates wanting predictable costs.

TeamUp — ~$129–$149/month billed annually, no member limits.⁹ Partners with Stripe at near-standard rates without significant platform markup.¹⁰ Good for studios wanting predictable pricing regardless of member fluctuations.

Custom Pricing (Quote Required)

Glofox (ABC Glofox) — Targets boutique fitness studios. $110–$400+ per month but requires custom quote.¹¹ Adds processing fees on top of standard rates. Annual contracts common; setup fees apply. Branded app experiences for yoga and pilates businesses.

Xplor MarianaTek — Serves boutique fitness with white-glove positioning. No public rates available—custom pricing only.¹² Requires demo quote to determine processing structure. Best for established studios willing to negotiate custom packages.

Percentage of Payment Volume

Gymsense — 1% of payment volume with no monthly minimums.¹³ Uses Stripe Connect at standard 2.9% + $0.30 rates—the 1% is purely the software fee with no markup. No setup fees, no contracts, no tier-based feature gating. For independent gyms wanting costs proportional to revenue rather than fixed overhead.

Hidden Costs to Watch For

Beyond the headline monthly fee, these expenses catch gym owners off guard:

Setup and onboarding fees — Some platforms charge $500–$2,000 for implementation, data migration, or "white-glove" onboarding. Gymsense, TeamUp, and Gymdesk typically don't charge these.

Contract lock-in — Annual contracts with early termination fees (often 3–6 months of remaining payments) are standard at Mindbody, Glofox, and Zen Planner. Month-to-month options exist at PushPress, TeamUp, and Gymsense.

Feature tier upgrades — Want API access? Advanced reporting? Multi-location support? These often require upgrading to "Pro" or "Enterprise" tiers at substantial cost increases.

Payment processing markups — This is the silent cost killer. A 0.7% platform markup on a $25,000/month gym adds ~$175/month or $2,100/year on top of base subscription fees.

Add-on modules — Branded mobile apps, marketing automation, and website builders often carry separate monthly fees ($50–$200+ each).

Choosing the Right Pricing Model for Your Gym

Small gyms (under 50 members, < $10k/month revenue)

Flat-fee platforms can consume 2–3% of revenue just in base subscription costs. Percentage-based models (Gymsense) or low-cost tiers (Gymdesk Micro at $75, WellnessLiving Starter at $69) make more sense.

Mid-sized gyms (50–200 members, $10k–$40k/month revenue)

Member-count tiers or flat fees become competitive here. Zen Planner ($99–$198), PushPress ($139–$229), and TeamUp (~$149) all fit this range. Watch for processing markups—Mindbody and Glofox's markups become material at this scale.

Large gyms (200+ members, $40k+/month revenue)

At scale, even small percentage differences matter. Flat-fee platforms without processing markups (PushPress, TeamUp) may outperform percentage-based models. However, if you value premium support and advanced features, custom-quoted platforms (MarianaTek, Mindbody Enterprise) may justify their cost.

The Processing Markup Problem

Most gym software vendors gloss over processing markups, but they represent real money. Here's how the math works for a $25,000/month gym:

Platform	Base Fee	Est. Platform Markup	Monthly Markup Cost
Mindbody	$279+	~0.7%	~$175
Glofox	$200+	~0.5%	~$125
PushPress	$159+	$0	$0
TeamUp	$149	$0	$0
Gymsense	$250 (1%)	$0	$0

The difference between a platform with markup and one without can exceed $1,500 annually—not counting the base subscription difference.

Bottom Line: What Should You Pay?

For most independent gyms doing under $1 million annually:

• Under $100/month: Gymdesk, WellnessLiving Starter, or PushPress Free tier for very small operations
• $100–$200/month: Zen Planner, TeamUp, PushPress Pro, or Gymdesk Small/Medium tiers represent solid value
• $200–$400/month: Mindbody, Glofox, and Zen Planner Ultimate make sense only if you need specific enterprise features or can negotiate processing rates down
• Percentage-based (1%): Gymsense aligns costs with revenue—strong for variable cash flow, though flat fees may win at very high volumes

The key question isn't "what's the monthly fee?" It's "what percentage of my revenue goes to software and payment infrastructure, and does that align with the value I'm receiving?"

Platforms that hide processing markups, force annual contracts, or gate essential features behind tier upgrades extract more than their headline price suggests. Transparency in pricing often correlates with transparency in product quality.

Frequently Asked Questions

What's the cheapest gym management software?

For very small gyms (under 50 members), Gymdesk at $75/month and WellnessLiving Starter at $69/month offer the lowest entry points. PushPress has a free tier for qualifying small gyms. Percentage-based models like Gymsense (1% of volume) can be cheaper than flat fees for gyms doing under $10,000/month—at $8,000/month revenue, Gymsense costs $80 vs. $75–$100 for budget flat-fee options.

Which gym software has no payment processing markup?

PushPress, TeamUp, Gymdesk, and Gymsense all use standard Stripe processing rates (2.9% + $0.30) without adding platform markups. Mindbody and Glofox charge platform markups that add roughly 0.5–0.7% to every transaction.

Is it better to pay a flat monthly fee or a percentage of revenue?

It depends on your revenue stability and scale. Flat fees provide predictable costs—good for budgeting but expensive during slow months. Percentage-based fees (like Gymsense's 1% model) scale with your business, meaning you pay less when revenue dips and more only when revenue grows. Most independent gyms with variable cash flow benefit from percentage-based pricing.

Are there free gym management software options?

Truly free options with full functionality are rare. Some platforms offer limited free tiers (PushPress Free for very small gyms) or trial periods. "Free" software often makes money through processing markups, limited features that force upgrades, or data lock-in that makes migration painful later.

What gym software has the shortest contract?

Gymsense, PushPress, and TeamUp all offer month-to-month billing with no long-term contracts. Mindbody, Glofox, and Zen Planner typically require annual commitments with early termination fees.

Does expensive gym software mean better features?

Not necessarily. Enterprise-tier platforms like Mindbody offer extensive features, but many independent gyms use only 20% of available functionality. The "best" software balances the features you actually need with transparent pricing that doesn't penalize growth. Gymsense, PushPress, and Gymdesk include full feature sets at their base price points rather than gating functionality behind tier upgrades.

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Sources

Footnotes

1. Mindbody pricing page. https://www.mindbodyonline.com/pricing ↩

2. Merchant Cost Consulting. "Mindbody Payment Processing Review." https://merchantcostconsulting.com/lower-credit-card-processing-fees/mindbody-payment-processing-review/ ↩

3. Zen Planner pricing page. https://www.zenplanner.com/pricing ↩

4. Gymdesk pricing page. https://gymdesk.com/pricing ↩

5. WellnessLiving pricing page. https://www.wellnessliving.com/pricing/ ↩

6. Capterra. "Pike13 Pricing." https://www.capterra.com/p/141214/Pike13/ ↩

7. PushPress pricing page. https://www.pushpress.com/pricing ↩

8. PushPress. "What Does Gym Software REALLY Cost?" https://www.pushpress.com/blog/what-does-gym-software-really-cost ↩

9. TeamUp pricing. https://goteamup.com/pricing ↩

10. TeamUp. "How to choose a payment processor." https://goteamup.com/resources/how-to-choose-payment-processor ↩

11. Heartwellness. "Glofox Pricing Explained." https://heartwellness.app/knowledge/glofox-pricing-explained-how-much-does-it-cost ↩

12. MarianaTek pricing page. https://www.marianatek.com/pricing/ ↩

13. Gymsense pricing page. https://gymsense.io/pricing ↩