What Gym Software Actually Costs

Gym management software usually costs between $0 and $500+ per month before payment processing, onboarding, branded apps, SMS, websites, access control, and other add-ons. The cheapest gym software depends less on the advertised monthly fee and more on how the vendor charges as your gym grows.

Some platforms charge by active members. Some charge by feature tier. Some require a sales quote. Gymsense uses a flat price: the first three calendar months are free from the date the gym goes live, followed by $99/month per location.¹

This guide was updated on July 30, 2026 with current public pricing from major gym management software vendors.

What Drives Gym Software Pricing

Most gym software pricing comes from four places:

Base software subscription - The monthly fee for scheduling, billing, member management, staff tools, reporting, and admin workflows.

Payment processing - Card and ACH fees. Some platforms publish rates clearly; others vary by plan, country, transaction type, or sales agreement.

Add-ons - Branded mobile apps, websites, marketing automation, SMS, workout tracking, advanced analytics, access control, or custom reporting.

Setup and switching costs - Onboarding, data migration, hardware, payment terminal setup, door access devices, training, and contract minimums.

That is why "$99/month" and "$229/month" are not always comparable. A platform with a lower base fee can become more expensive if the features you need sit behind paid add-ons, higher processing rates, or annual contracts.

Platform-by-Platform Pricing Breakdown

The table below summarizes current public gym management software pricing. Vendor prices change, and quote-based vendors may vary by country, location count, package, or negotiated terms. Use this as a research starting point, then ask each vendor for the exact all-in monthly cost for your gym.

Tiered by Member Count

Member-count pricing increases as your gym grows. This is simple to understand, but it means software cost can rise even when your staff workload does not.

Gymdesk publishes straightforward active-member tiers: $75/month for up to 50 active members, $100 for 51-100, $150 for 101-200, and $200 for 201-400. Gymdesk says all features are included at every tier, and frozen, cancelled, visitor, and prospect records do not count toward active members.²

GymMaster publishes per-site pricing by current member count: $89/month for up to 100 current members, $129 for up to 400, $209 for up to 1,300, and custom pricing for enterprise. GymMaster also publishes hardware and branded app pricing, which matters for 24/7 gyms and gyms that want a custom member app.³

Zen Planner publishes one of the clearest detailed pricing tables in the category. Its Studio package starts at $99/month for 0-45 active members and rises to $289/month for 251+ active members. Bundles that include website and Engage tools range higher, from $198/month to $538/month depending on member count and package.⁷

TeamUp charges by active customers rather than stored contacts. Its public pricing starts at $119/month for 0-100 active customers, and the page explains that pricing adjusts when active customer count changes.⁹

Flat Monthly Fee

Flat monthly pricing is easier to budget, but the details still matter. A "flat" platform may charge separately for marketing, workout tracking, branded apps, websites, access control, or processing advantages.

PushPress offers a free tier, then Pro at $159/month and Max at $229/month. Its pricing page also lists processing rates by plan, including higher card processing on Free than Pro or Max. PushPress also lists add-ons such as Grow, Train, and a branded app, so the right comparison is the full stack you need, not only the base Core plan.⁴

Kilo lists Kilo Gym Management Software at $150/month. It also states that gym management software requires a 1-year contract, and that bundles with Gym Lead Machine are custom priced.¹⁰

Custom Pricing (Quote Required)

Quote-based pricing is not automatically bad. It can make sense for franchises, multi-location groups, or studios with complex onboarding and operational requirements. The tradeoff is that independent gym owners cannot easily compare costs without talking to sales.

Mindbody lists pricing as starting at $79/month per location and describes Starter, Accelerate, and Ultimate tiers, but each plan directs the buyer to talk with sales. Branded app and Messenger AI appear as add-ons rather than Starter features.⁵

That advertised starting point is not an all-in estimate. The Mindbody fit and pricing evaluation separates the subscription from processing, marketplace fees, add-ons, terms, onboarding, and migration questions to put in writing.

Glofox says plans start at $99/month and shows Essential, Boost, Elite, and Enterprise packages. The plan page routes pricing through a request-pricing flow and shows that some growth tools, branded apps, and multi-location analytics vary by tier or add-on.⁸

Wodify publishes promotional starting-price language and plan names, but the real cost depends on the tier, onboarding, add-ons, and payment processing package. Its pricing FAQ notes a small onboarding fee and says payment processing varies by subscription package and country.⁶

Free Period, Then a Flat Monthly Fee

A free period can reduce the cost of changing systems, but its terms matter. Ask when the clock begins, what happens when the free period ends, and whether the vendor requires a fixed commitment afterward.

Gymsense is free for the first three calendar months, beginning on the date the gym goes live. After that, the price is $99/month per location.¹ The monthly fee does not change with member count, staff count, or payment volume. There is no long-term contract, and the gym can cancel at any time.

Hidden Costs to Watch For

Beyond the headline monthly fee, these expenses can change the real cost of gym management software:

Payment processing differences - Ask for card-present, card-not-present, stored-card, ACH, chargeback, refund, and payout timing details. Small rate differences matter once your gym processes tens of thousands of dollars per month.

Branded app fees - A branded member app is frequently a separate monthly fee, setup fee, or higher-tier feature.

Marketing and CRM tools - Lead capture, automations, email/SMS campaigns, sales pipelines, and reputation tools often sit outside the base plan.

Website tools - Some vendors include basic website widgets. Others charge separately for websites, lead pages, or custom site work.

Access control hardware - Door readers, key fobs, tailgating systems, and monthly access-control modules can materially change the actual cost for 24/7 gyms.

Onboarding and migration - Some platforms include migration. Others charge setup or onboarding fees. Even "free" migration can still require staff time to clean up member data, plans, discounts, waivers, and payment methods.

Contracts and cancellation terms - Month-to-month pricing and annual commitments are very different if you are switching systems or still validating the business.

Choosing the Right Pricing Model for Your Gym

Small gyms (under 50 members, < $10k/month revenue)

At this stage, a $150-$250 software subscription can be a meaningful operating cost. Gymsense is free for the first three calendar months after launch and then costs $99/month per location. Gymdesk's entry tier is $75/month for up to 50 active members. PushPress Free may look attractive, but processing rates and feature limits need to be compared carefully.

Mid-sized gyms (50-200 members, $10k-$40k/month revenue)

This is where member-count tiers and feature tiers start to matter. Gymdesk would likely be in its $100 or $150 tier. GymMaster's Foundation tier covers up to 100 current members, so a 120-member gym may need the next tier. Zen Planner pricing also rises by active-member count. Gymsense remains $99/month per location after the free period.

Large gyms (200+ members, $40k+/month revenue)

At this size, monthly software fees are often less important than add-ons, processing rates, reliability, permissions, reporting, and whether core workflows are included. Gymdesk, GymMaster, Zen Planner, Wodify, Mindbody, Glofox, TeamUp, and Kilo all need closer review because plan tiers, member counts, access control, marketing, branded apps, and reporting requirements can change the real monthly total.

The Processing Rate Problem

Payment processing is often the least comparable part of gym software pricing. Some vendors publish card and ACH rates directly. Some disclose that rates vary by plan or country. Some require a sales conversation.

For a gym processing $25,000 per month, a 0.5 percentage-point difference in effective processing cost is $125/month, or $1,500/year. That can matter more than the base software subscription.

Before signing, ask each vendor:

1. What are the exact credit card rates for online, stored-card, keyed-in, and terminal transactions?
2. What are the exact ACH rates?
3. Are there platform fees, application fees, or markups on top of processor fees?
4. Do processing rates improve on higher software tiers?
5. Can members cover fees, and is that compliant in your state and card network rules?
6. How fast are payouts?
7. What happens to stored payment methods if you leave?

The useful comparison includes the software subscription and the full payment infrastructure cost.

Bottom Line: What Should You Pay?

For most independent gyms, gym management software should stay small relative to revenue unless the platform is clearly replacing multiple tools or generating measurable revenue.

• Under $100/month: Gymsense at $99/month after its three-month free period, Gymdesk Micro, Mindbody Starter, WellnessLiving Starter, or PushPress Free can fit this range, depending on feature needs and processing economics.
• $100-$200/month: Gymdesk Small/Medium, GymMaster Foundation/Advanced, PushPress Pro, Kilo, TeamUp entry pricing, and lower Zen Planner member tiers sit in this range.
• $200-$500+/month: Higher Zen Planner bundles, PushPress Max plus add-ons, Wodify tiers, Mindbody tiers, Glofox tiers, and custom/enterprise setups can land here once you include package, add-ons, and location needs.

The key question is not "what is the cheapest gym management software?" It is "which pricing model stays fair as my gym changes?"

Platforms that charge by member count can become more expensive as you grow. Platforms that gate features can make the first plan look cheaper than the workflow you actually need. Quote-based platforms can be hard to compare before a sales call. A flat price gives you a clear number to budget.

Related Gymsense pages

• Gymsense pricing for the three-month free period and flat $99 monthly price.
• How Gymsense works for the operational work included in that relationship.

Frequently Asked Questions

How much does gym management software cost?

Gym management software usually costs $0 to $500+ per month before payment processing, onboarding, branded apps, SMS, websites, access control, and other add-ons. The final cost depends on member count, feature tier, payment volume, processing rates, locations, and contract terms.

What's the cheapest gym management software?

For very small gyms, low-cost options include Gymdesk's $75/month entry tier, PushPress Free, WellnessLiving Starter, and Gymsense at $99/month after its three-month free period. The cheapest option depends on your member count, payment volume, processing rates, and required features.

How much should a gym pay for management software?

Most independent gyms should keep software small relative to revenue unless the platform is clearly replacing multiple tools or generating measurable value. The useful comparison is the full monthly cost, including payment processing, add-ons, and the staff time required to keep the system running.

Is it better to pay a flat monthly fee or a percentage of revenue?

It depends on your gym's stage. Flat fees are predictable but can feel expensive when revenue is still low. Percentage-based fees scale with revenue but can become expensive if uncapped. Gymsense addresses the early-stage cost with three free calendar months after launch, followed by a flat $99/month per location.

Why do some gym software platforms require a demo for pricing?

Demo-based pricing usually means the final cost depends on plan tier, location count, features, onboarding, payment volume, or negotiated terms. That can be reasonable for larger operators, but smaller gyms should ask for exact monthly totals before committing.

Is payment processing included in gym software pricing?

Usually no. Most vendors charge a software subscription separately from card and ACH processing fees. Always compare the full cost: software fee plus processing plus add-ons.

Does Gymsense charge per member?

No. Gymsense does not charge per member or per staff account. The first three calendar months are free from the gym's live-launch date, followed by $99/month per location.

What questions should I ask before choosing gym software?

Ask what your exact monthly fee will be at your current member count, what happens as you add members, which features are excluded, what the exact processing rates are, whether onboarding and migration are included, whether there is a contract, and whether you can export your data if you leave.

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Sources

Footnotes

1. Gymsense pricing page. https://gymsense.io/pricing ↩ ↩² ↩³

2. Gymdesk pricing page. https://gymdesk.com/pricing ↩ ↩²

3. GymMaster pricing page. https://www.gymmaster.com/gymmaster-pricing-page/ ↩ ↩²

4. PushPress pricing page. https://www.pushpress.com/pricing ↩ ↩²

5. Mindbody pricing page. https://www.mindbodyonline.com/business/pricing ↩ ↩²

6. Wodify pricing page. https://www.wodify.com/pricing ↩ ↩²

7. Zen Planner pricing tiers page. https://zenplanner.com/pricing-tiers/ ↩ ↩²

8. Glofox plans page. https://www.glofox.com/plans/ ↩ ↩²

9. TeamUp pricing page. https://goteamup.com/pricing/ ↩ ↩²

10. Kilo gym management software page. https://usekilo.com/gym-management-software/ ↩ ↩²

11. WellnessLiving pricing page. https://www.wellnessliving.com/pricing/ ↩